ST GILES WITH ST MARY’S PANTOMIME THEATRE SOCIETY
RULES as approved at the AGM (May 2011)
PRODUCER
To be appointed by, responsible and accountable to the Management Committee.
Any producer must be prepared to work within the constraints laid down by the Management Committee. Nominations for producer or scripts for consideration may be handed to an officer in writing.
COMMITTEE MEETINGS
- Ex-officio members can only vote on their own subject and will be co-opted as and when required.
- Observers are allowed at the discretion of the Management Committee.
- A resume of the minutes will be available for inspection from Secretary.
- Items for discussion by the management Committee must be notified to the Secretary in advance for inclusion on the Agenda.
- The Management Committee shall award expenses as appropriate.
SUB-COMMITTEES
(a) Casting Committee shall include the Producer and an Officer of the Society.
- Costing Committee shall include the Producer and the Treasurer.
- Constitution Sub-Committee shall include a representative of the PCC.
- Health & Safety Sub-Committee shall be led by a member of the Management Committee and appointed annually.
SUBSCRIPTIONS
Patrons£5.00- Option to book a maximum of 6 tickets on specified priority booking nights.
Senior Members (anyone aged 16 or over) £3.00 Option to book a maximum of 4 tickets on specified priority booking nights
Junior Members (anyone aged under 16) free -Option to book a maximum of 2 tickets on specified priority booking nights
(The Patrons category includes Founder Life Members and Honorary Life Members, who are not expected to pay any subscriptions in recognition of their dedicated and exceptional service)
COMPLIMENTARY TICKETS
- Party Bookings of 10 tickets or more will be charged at the rate of 9 tickets. (1 free for every ten booked on the appropriate block-booking form) for which seats are allocated by the ticket secretary..
- Complimentary tickets will be issued to advertisers at the following rate; 2 free tickets for a small or medium advert. 4 free tickets for a large advert.
- Other complimentary tickets will be issued at the discretion of the Management Committee.
- All new programme Advertisers (beyond August 2004) can only reserve their free seats on Monday-Wednesday night.
PRIORITY SEAT RESERVATION
- Patrons, playing and non-playing members will be informed of the time/venue for priority seat reservations by the ticket secretary.
- Patrons will initially be allowed to reserve 6 seats per patron in their immediate family until other patrons present have made their priority reservation. Thereafter Patrons may reserve seats for other Patrons in strict rotation.
- Playing and non-playing Senior members will initially be allowed to reserve 4 seats per member in their immediate family until other members present have made their priority reservation. Thereafter playing and non-playing Senior and Junior members may reserve seats for other members in strict rotation.
Junior members will initially be allowed to reserve 2 seats each until other members present have made their priority reservation. Thereafter playing and non-playing Senior and Junior members may reserve seats for other members in strict rotation.
MEMBERSHIP
Founder Life Members
This membership has been awarded to those members whose service and dedication enabled the establishment of the Society and such members are eligible for priority booking for any show staged by the Society.
Honorary Life Members
This may be granted at the discretion of the Committee to any person who in their consideration has given outstanding service to the Society over a period of time and such members are eligible for priority booking for any show staged by the Society.
Patronage Membership – age 16 and over
A Patron is eligible for priority booking for any show staged by the Society.
Playing Membership & Non-Playing Membership – age 16 and over
A playing member or non-playing member is eligible for second priority booking for any show staged by the Society.
Junior Membership – under 16 years of age
The Society will not accept any Junior Members unless they have been in the ‘Children of the Chorus’ or are sufficiently mature to join the Adult Chorus.
The Management Committee reserves the right to expel from the Society, or debar from future functions, any person or persons who behave in an unacceptable manner.
CODE OF PRACTICE
The Code of Practice that has been drawn up by the Management Committee shall be followed by members who will also adhere to the following rule of behaviour; That whilst an important aim of the Society is for its Members is to have a good time, performers, front of house staff and the backstage team should not, under any circumstances, take part or organise practical jokes which may affect the production, performers or any member of the production team on or off stage during the week of the show.
SOCIAL MEDIA POLICY
The Social Media Policy has been drawn up by the Management Committee and shall be followed by members of the Society.
CONDUCT DURING PRODUCTION WEEK
i) No mobile phones should be used back stage on performance evenings and all mobiles phones must be switched off during performances.
ii) No one should cross over the stage once the house curtains are drawn on performance evenings.
n.b. For the purpose of the Rules the Committee has determined that the dress rehearsal is considered a performance.
AWARDS
JUNIOR AWARDS: FIVE AND TEN SOCIETY AWARDS
These are awards given to any Society member with the relevant years service up to and including the age of 20 providing the service from the age of 16 is continuous. Under the age of 16 the service may be broken. (Presented during the 6th or 11th pantomime though the member does not have to perform in the 6th or 11th pantomime.)
SENIOR AWARD: TWENTY-FIVE YEAR SOCIETY AWARD
To be made to any person who has given 25 years’ service to the Society. (Presented during the 26th pantomime, though the member does not have to perform in the 26th pantomime.)
NODA AWARDS
NODA long service medals, badges and studs will be awarded by the Society for any current playing members who are entitled to such awards. The Society will pay the cost of the Award covering the relevant proportion of Service with the Society. (Presented on stage during the Pantomime immediately following the completion of the complete calendar year enabling entitlement to the award). Any member who considers that they qualify for an award must submit a claim accompanied by the necessary evidence.
Service from the age of 11 is counted for NODA awards in accordance with NODA arrangements.
Only the Management Committee can approve such awards.
RECORDING
No unauthorised recording of Society productions will be allowed.
DRESS REHEARSAL
Only the Management Committee, the producer and their guests may be present and view any dress rehearsal.
REHEARSALS
All members and visitors are required to sign in at the rehearsal venue. Any member or visitor leaving prior to the end of the rehearsal is also required to sign out. No Junior member shall be permitted to leave the rehearsal or performance venue without being accompanied by a parent/guardian or responsible adult and only after notifying the Producer, Chair or nominated Committee member.
TICKET SALES
Written Guidelines for Ticket Sales should be available for anyone working in the Booking Office.
The Ticket Hotline/answerphone for Ticket Sales must be available from September.
Block Booking forms should be issued during the first week in September and payment or deposits should be secured so the Society can guarantee places reserved.
Any reserved tickets must be paid for two weeks after booking unless an agreement is reached with the Committee.
Anyone making a Block Booking needs to clarify the number of tickets required by two weeks in advance of the show so unwanted tickets can be released.
Blank tickets should be removed from the books of tickets.
Those who are approved by the Management Committee to work on the priority Ticket Sales night are entitled to buy their 6 tickets under patronage allocation in advance of the booking office opening as a token of the Societies appreciation.
ANY SOCIETY EVENT OR FUNCTIONS IN ACCORDANCE WITH GENERAL LICENSING LAWS
Over 18 years of age may attend unaccompanied and may consume alcohol.
Ages 16-18 may attend unaccompanied, but must not consume alcohol.
Ages 14-16 must be accompanied by a parent or responsible adult and must not consume alcohol.
Under 14 years of age may not attend.
The lower limit may be modified at the discretion of the Management Committee.
AMENDMENTS
Any changes in the rules of the Society must first have been ratified at the Annual General Meeting.
CODE OF PRACTICE
By accepting membership of the Society it is assumed that the member accepts, willingly, the responsibilities that go with it. One of the aims of the Society is to seek true fellowship amongst its members, where jealousies are set aside and true friendships are formed.
The Society frowns on members who seek personal gain through agitation and expects that despite personal faults its members can meet together with goodwill and mutual understanding.
Where a member continually acts in such a way that the Society is felt to be disadvantaged, then after careful consideration by the Management Committee, such membership will be withdrawn.
It is also expected that when a member fails to appear for two consecutive rehearsals without notifying the Producer, or when attendance is regarded as unsatisfactory, membership for the current production will also be withdrawn.
It is hoped that every member can gain satisfaction and enjoyment from belonging to the Society and the Society can gain from the talents and good works of its members.
All members must attend rehearsals regularly and promptly and must be prepared to work hard to make the show a success. If any problem should arise it should be brought to the attention of the Producer or a member of the Management Committee.
If in the opinion of the Producer any member fails to attend regularly without good reason, or fails to give of their best during rehearsals, they should be approached by the Producer and warned that if there is no improvement, they will be asked to leave the current production.
Jeannette Morgan
Chairman
2011
N.B. Playing Membership of the Society costs £3.00 for all those age of sixteen and over, under sixteen the membership is free. Patronage costs £5.00 per person. The Membership fee or Patronage should be paid to the Membership Secretary as soon as possible.
SOCIAL MEDIA POLICY
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CONSTITUTION
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CODE OF PRACTICE
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