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St. Marys Community Centre

01977705341

RULES as approved at the AGM  (April 2010)

PRODUCER

To be appointed by, responsible and accountable to the Management Committee.

Any producer must be prepared to work within the constraints laid down by the Management Committee.  Nominations for producer or scripts for consideration may be handed to an officer in writing.

COMMITTEE MEETINGS

1. Ex-officio members can only vote on their own subject and will be co-opted as and when required.
2. Observers are allowed at the discretion of the Management Committee.
3. A resume of the minutes will be available for inspection from Secretary.
4. Items for discussion by the management Committee must be notified to the Secretary in advance for inclusion on the Agenda.
5. The Management Committee shall award expenses as appropriate.

SUB-COMMITTEES

(a) Casting Committee shall include the Producer and an Officer of the Society.

1. Costing Committee shall include the Producer and the Treasurer.
2. Constitution Sub-Committee shall include a representative of the PCC.
3. Health & Safety Sub-Committee shall be led by a member of the Management Committee and appointed annually.

SUBSCRIPTIONS

Patrons£3.00- Option to book a maximum of 6 tickets on specified priority booking nights.

Senior Members (anyone aged 16 or over) £1.50   Option to book a maximum of 4 tickets on specified priority booking nights

Junior Members  (anyone aged under 16) free -Option to book a maximum of 2 tickets on specified priority booking nights

(The Patrons category includes Founder Life Members and Honorary Life Members, who are not expected to pay any subscriptions in recognition of their dedicated and exceptional service)

COMPLIMENTARY TICKETS

1. Party Bookings of 10 tickets or more will be changed at the rate of 9 tickets.  (1 free for every ten booked on the appropriate block-booking form) for which seats are allocated by the ticket secretary..
2. Complimentary tickets will be issued to advertisers at the following rate; 2 free tickets for a small or medium advert.    4 free tickets for a large advert.
3. Other complimentary tickets will be issued at the discretion of the Management Committee.
4. All new programme Advertisers (beyond August 2004) can only reserve their free seats on Monday-Wednesday night.

PRIORITY SEAT RESERVATION

1. Patrons, playing and non-playing members will be informed of the time/venue for priority seat reservations.
2. Patrons will initially be allowed to reserve 6 seats per patron in their immediate family until other patrons present have made their priority reservation.  Thereafter Patrons may reserve seats for other Patrons in strict rotation.
3. Playing and non-playing Senior members will initially be allowed to reserve 4 seats per member in their immediate family until other members present have made their priority reservation.  Thereafter playing and non-playing Senior and Junior members may reserve seats for other members in strict rotation.

Junior members will initially be allowed to reserve 2 seats each until other members present have made their priority reservation. Thereafter playing and non-playing Senior and Junior members may reserve seats for other members in strict rotation.

MEMBERSHIP

Founder Life Members

This membership has been awarded to those members whose service and dedication enabled the establishment of the Society and such members are eligible for priority booking for any show staged by the Society.

Honorary Life Members

This may be granted at the discretion of the Committee to any person who in their consideration has given outstanding service to the Society over a period of time and such members are eligible for priority booking for any show staged by the Society.

Patronage Membership – age 16 and over

A Patron is eligible for priority booking for any show staged by the Society.

Playing Membership & Non-Playing Membership – age 16 and over

A playing member or non-playing member is eligible for second priority booking for any show staged by the Society.

The Management Committee reserves the right to expel from the Society, or debar from future functions, any person or persons who behave in an unacceptable manner.

Junior Membership – under 16 years of age

The Society will not accept any Junior Members unless they have been in the ‘Children of the Chorus’ or are sufficiently mature to join the Adult Chorus.

CODE OF PRACTICE

The Code of Practice that has been drawn up by the Management Committee shall be followed by members who will also adhere to the following rule of behaviour;

That whilst an important aim of the Society is for its Members is to have a good time, performers, front of house staff and the backstage team should not, under any circumstances, take part or organise practical jokes which may affect the production, performers or any member of the production team on or off stage during the week of the show.

Social Media Policy

The Social Media Policy has been drawn up by the Management Committee and shall be followed by members of the Society.

CONDUCT DURING PRODUCTION WEEK

i)  No mobile phones should be used back stage on performance evenings and all mobiles phones must be switched off during performances.

ii) No one should cross over the stage once the house curtains are drawn on performance evenings.

n.b. For the purpose of the Rules the Committee has determined that the dress rehearsal is considered a performance.

AWARDS

JUNIOR AWARDS: FIVE AND TEN SOCIETY AWARDS

These are awards given to any Society member with the relevant years service up to and including the age of 20 providing the service from the age of 16 is continuous.  Under the age of 16 the service may be broken.  (Presented during the 6th or 11th pantomime, though the member does not have to perform in the 6th or 11th pantomime.)

SENIOR AWARD : TWENTY-FIVE YEAR SOCIETY AWARD

To be made to any person who has given 25 years’ service to the Society. (Presented during the 26th pantomime, though the member does not have to perform in the 26th pantomime.)

NODA AWARDS

NODA long service medals, badges and studs will be bought by the Society for any current playing members who are entitled to such awards providing they serve a minimum of five years with this Society (Presented on stage during the Pantomime immediately following the completion of the complete calendar year enabling entitlement to the award).   Any member who considers that they qualify for an award must submit a claim accompanied by the necessary evidence.

Service from the age of 11 is counted for NODA awards in accordance with NODA arrangements.

Only the Management Committee can approve such awards.

RECORDING

No unauthorised recording of Society productions will be allowed.

DRESS REHEARSAL

Only the Management Committee, the producer and their guests may be present and view any dress rehearsal.

REHEARSALS

All members and visitors are required to sign in at the rehearsal venue.  Any member or visitor leaving prior to the end of the rehearsal is also required to sign out.

No Junior member shall be permitted to leave the rehearsal or performance venue without being accompanied by a parent/guardian or responsible adult and only after notifying the Producer, Chair or nominated Committee member.

TICKET SALES

Those who are approved by the Management Committee to work on the priority Ticket Sales night are entitled to buy their 6 tickets under patronage allocation in advance of the booking office opening as a token of the Societies appreciation.

ANY SOCIETY EVENT OR FUNCTIONS IN ACCORDANCE WITH GENERAL LICENSING LAWS

Over 18 years of age may attend unaccompanied and may consume alcohol.

Ages 16-18 may attend unaccompanied, but must not consume alcohol.

Ages 14-16 must be accompanied by a parent or responsible adult and must not consume alcohol.

Under 14 years of age may not attend.

The lower limit may be modified at the discretion of the Management Committee.

AMENDMENTS

Any changes in the rules of the Society must first have been ratified at the Annual General Meeting.

April 2010

SOCIAL MEDIA POLICY

 

The Management Committee are pleased that people are proud to be members of the Society and encourage any chance to share the enjoyment of members with others.  However, images included on Social Media sites or published in any way must appropriately represent the Society and the individuals involved.

 

Images posted on such sites taken at Society events and productions must include members of cast fully dressed and in appropriate costumes.  Anyone using photographs/images that include any members under 16 must have the express permission of the child's parent/guardian.  Parents are also asked to check the sites of their sons and daughters and discuss with them the appropriateness of any images included that may upset/embarrass their friends.

 

Anyone posting images of members of the cast not fully dressed or where the costumes have been dramatically altered will be denied future Membership of the Society.

 

January, 2010

 

CODE OF PRACTICE

 

By accepting membership of the Society it is assumed that the member accepts, willingly, the responsibilities that go with it.  One of the aims of the Society is to seek true fellowship amongst its members, where jealousies are set aside and true friendships are formed.

The Society frowns on members who seek personal gain through agitation and expects that despite personal faults its members can meet together with goodwill and mutual understanding.

Where a member continually acts in such a way that the Society is felt to be disadvantaged, then after careful consideration by the Management Committee, such membership will be withdrawn.

It is also expected that when a member fails to appear for two consecutive rehearsals without notifying the Producer, or when attendance is regarded as unsatisfactory, membership for the current production will also be withdrawn.

It is hoped that every member can gain satisfaction and enjoyment from belonging to the Society and the Society can gain from the talents and good works of its members.

All members must attend rehearsals regularly and promptly and must be prepared to work hard to make the show a success.  If any problem should arise it should be brought to the attention of the Producer or a member of the Management Committee.

If in the opinion of the Producer any member fails to attend regularly without good reason, or fails to give of their best during rehearsals, they should be approached by the Producer and warned that if there is no improvement, they will be asked to leave the current production.

 

 

Jeannette Morgan

Chairman

September 2009

 

 

 

N.B. Playing Membership of the Society costs £1.50 for all those age of sixteen and over, under sixteen the membership is free.  Patronage costs £3.00 per person.  The Membership Fee or Patronage should be paid to the Membership Secretary as soon as possible.